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Errattaikaradu, Paruvachi (Po),
Bhavani – 638 312.
04256 – 256055
aishwaryapoly@gmail.com

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EXAM Cell
1.DUTIES OF EXAM CELL

• The following are the duties and responsibilities of Examination Cell to conducts Internal Examinations as well as Board Examinations.

2.BOARD PRACTICAL EXAMINATION

• Receive Practical papers from DOTE and arrange
• Maintains stock register and note how many practical papers received from DOTE and how many used and the balance paper.
• Issue Hall tickets to the students.
• Nominal roll sent by DOTE is verified with the exam software to check the eligible student list.
• Practical panel send from DOTE is issued to the concern departments.
• Data sheet, order form, code cover, absentees form, signature statement and mark allocation which is received from DOTE is issued to the concern department.
• After valuation the mark obtained by the candidate is entered in the DOTE practical kit.
• Exam Cell maintains a file for staffs who comes from other colleges as an external and staffs that goes as internal to other colleges.
• Filled data sheet, order form, code cover, absentees form, signature statement and mark allocation is send to DOTE.

3.BOARD THEORY EXAMINATION

• Papers received from DOTE are arranged in serial number.
• Exam cell maintains a stock register and note how many booklets received from DOTE and how many used and the balance booklet.
• Hall plan for the respective exam is prepared by the exam cell.
• Nominal roll sent by DOTE is verified with the exam software to check the eligible candidate list.
• Attendance sheet with signature statement is prepared by the exam cell subject wise and collected from the concern hall within half an hour on the exam date.
• Exam Cell maintains a file for staffs who comes from other colleges as an external and staffs that goes as internal to other colleges.
• Arranging the answer sheet after completion of examination.
• The answer sheets will be sent to the DOTE on the respective date of exam.
• Necessary data books should be supplied to the exam hall to the concerned exam.

4.EXAM FEE

• A Circular send to the student mentioning last date for payment of exam with and without fine.
• A list is prepared for the students who pay the exam fees with fine and students who have not paid the exam fees and it is sent to DOTE by the exam cell.
• Additional nominal roll for the student who has not appeared for the previous semester, malpractice and readmission is prepared by the exam cell and sent to DOTE.
• The fees amount with fine in the nominal roll is updated by the exam cell and sent to DOTE.

5.MALPRACTICE

• Any student who has malpractice is booked.
• Number of students who have malpractice is sent to DOTE.
• Malpractice students answer sheet with the evidence is sent to DOTE.
• Malpractice booklet filled by the malpractice student sent to DOTE.

6.DUPLICATE HALL TICKET

• Duplicate hall ticket is issued to the student by paying amount in the office.
• The duplicate hall ticket is collected from the student by the exam cell on completion of each exam and after completion of all the exam the duplicate hall ticket will be sent to DOTE.

7.MARKSHEET ISSUING

• Checking the mark sheet department wise from the list sent from DOTE.
• Arranging the mark sheet received from DOTE register number wise.
• Issuing the mark sheet to the concern department.
• Remaining mark sheet that is available in the department is collected by the exam cell and arranged in an order.
• Various mark sheet of an individual student is kept together by the exam cell.
• Marksheet for the current student and the outgone student is issued by the exam cell.

8.DUPLICATE MARKSHEET

• Form for applying duplicate mark sheet is issued to the student.
• Filled form by the student is sent to DOTE by paying requisition fee to DOTE by DD.

9.REVALUATION

• Revaluation form is issued to the students from the exam cell.
• Filled revaluation form and the DD is sent to DOTE from exam cell.
• Xerox copy of answer sheet received from DOTE is issued to the student from the exam cell.
• The paper which is applied by the student is sent to DOTE.

10.COLLECTION OF NOTES AND MARKS

• A list is prepared and issued to all departments for collecting internal examination, model examination and assignment marks.
• All the notes and marks of internal examination, model examination and assignment marks is collected from the all the departments by the exam cell.

11.FOR CONSOLIDATED MARK SHEET

APPLYING • Form for applying consolidate mark sheet is issued to the student.
• All semester mark sheet, provisional certificate and diploma certificate is verified.
• Attested Xerox copy of all semester mark sheet, provisional certificate, diploma certificate and the form is sent to DOTE.
• Filled form by the student is sent to DOTE by paying requisition fee to DOTE by DD.

12.PROJECT SUBMISSION

• Batches for projects and titles are prepared by the respective department staffs.
• Get consolidated copy from the Department by the exam cell.
• Project review – I is conducted by the exam cell in which students select their project title. • Front page for the project report is prepared by the exam cell.
• Project review – II is conducted by the exam cell in which students explain about their project in front of committee members allotted by the exam cell. The committee members allotted by the exam cell are from various departments.
• The details of the individual project of a batch is send to the approval committee
• The project report of an individual student is maintained by the exam cell.

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